How to Print Notes in a Canva Presentation

Last Updated on January 2, 2025 by Adil

Canva is a versatile online design platform that allows users to create visually stunning presentations, posters, and other content. A useful feature of Canva is the ability to add notes to presentation slides, which can serve as cues or additional information during a presentation. In this detailed guide we will walk you through the process of How to Print Notes in a Canva Presentation.

Step 1: Open Your Canva Presentation

Log in to Canva:

1. Open your browser and navigate to Canva.
2. Log in to your Canva account using your email and password, or sign in with your Google or Facebook account.

Access Your Presentation:

1. On your Canva dashboard, locate the presentation you want to work on. You can use the search bar if needed.
2. Click on the presentation to open it in the editor.

Step 2: Add Notes to Slides

Select a Slide:

1. In the Canva editor, click on a slide from the thumbnail view on the left-hand side.

Open the Notes Section:

1. Below the slide, look for the “Notes” section. If it is not visible, click on the three-dot menu (ellipsis) in the toolbar at the top of the page and enable “Show Notes”.

Type Your Notes:

1. In the Notes section, type the talking points, additional details, or reminders you want to include for that slide.
2. Repeat this process for all slides where you need notes.

Format Your Notes:

1. Ensure the notes are concise and use bullet points or short paragraphs for readability.
2. Use consistent formatting, such as font size and style, for a professional look.

Step 3: Prepare Your Presentation for Printing

Option 1: Use Canva’s Built-in Notes Printing Feature

Access the Share Menu:

1. Click on the “Share” button located in the top-right corner of the Canva editor.

Download with Notes:

1. In the Share menu, choose “Present and record” or similar options that allow exporting with notes.
2. Select the option to include notes in the output.
3. Click “Download” and choose “PDF Standard” or “PDF Print”.

Save the File:

1. Save the file to your computer. This PDF will include both the slides and their corresponding notes.

Option 2: Export Slides and Add Notes Manually

Download the Slides:

1. Click on the “Download” button.
2. Choose “PDF Standard” or “PDF Print” and download your presentation.

Manually Add Notes:

1. Open the PDF in a viewer like Adobe Acrobat.
2. Use annotation tools to add notes manually, or write them directly on a printed copy.

Step 4: Print the Presentation with Notes

Open the PDF File:

1. Locate the downloaded PDF on your computer and open it using a PDF viewer.

Access Print Settings:

1. Go to File > Print or press Ctrl + P (Windows) / Command + P (Mac).

Adjust Print Options:

1. In the print dialog box, select the layout that displays both slides and notes. This is often labeled as “Notes Pages” or a similar option.
2. Check the preview to ensure the notes are included and correctly aligned with the slides.

Select Paper Size and Quality:

1. Choose the appropriate paper size (e.g., A4 or Letter) and set the print quality to “High” if using the PDF Print option.

Print the File:

1. Click Print to start the process.

Tips for Better Results

• Review Notes Before Printing: Double-check all notes for typos, clarity, and relevance.
• Test Print a Page: Print a single page to ensure the layout and alignment are correct before printing the entire document.
• Use Good Quality Paper: For presentations intended for professional use, print on high-quality paper to enhance the overall appearance.
• Color Printing: If your presentation uses color, ensure your printer is set to color mode for the best visual effect.

Troubleshooting Common Issues

Notes Not Displaying in Print:

1. Verify that you selected the option to include notes when exporting the PDF.
2. Ensure the correct layout (e.g., Notes Pages) is selected in the print dialog box.

PDF Alignment Problems:

1. Open the PDF in a tool like Adobe Acrobat Pro and adjust the layout as needed.

Printer Compatibility Issues:

1. Ensure your printer supports PDF files. Update printer drivers if necessary.

Incomplete Notes Export:

1. If the notes are missing, recheck the Canva settings to ensure notes were enabled during download.

By carefully following these steps, you can successfully print a Canva presentation along with its notes, making it a valuable resource for meetings, lectures, and other professional engagements.

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